Candidate Privacy Notice
You applied to a company, not to us. That company (the “employer”) decides how your application is used, and Talunly handles it on their behalf. This notice explains what happens to your information, and how the employer may use AI.
What’s collected
- What you enter on the application form: name, email, phone, LinkedIn profile, your answers to the employer’s questions, and your cover letter if you add one.
- Your resume and any other files you attach.
- That you agreed to the data processing notice, and which version of the AI notice you saw.
- What the hiring team adds as your application moves forward: its stage, notes, interview feedback, and the reason if it isn’t taken further.
- Voluntary self-identification (gender, race/ethnicity, veteran and disability status), only if you choose to answer. It’s stored separately and the hiring team can’t see it. It’s never sent to AI, and it’s only used as anonymised totals, with groups of fewer than 5 people hidden, to check that hiring is fair.
How AI may be used
- Resume screening: if the employer uses it, AI compares your resume with the job’s requirements. For each requirement it marks met, partly met or missing, with a quote from your resume as evidence. Before your resume is sent to the AI, your name, email, phone number and links are removed.
- Work simulations: some employers invite candidates to a realistic, AI-graded task from our partner hiAIre. You’ll be told before you start.
- People decide. AI never moves, rejects or hires anyone. A person on the hiring team makes every decision, and each one is recorded with their name.
- Asking for a review without AI: where the law requires it (for example for New York City roles), and wherever the employer offers it, the application form has an option to have your application reviewed without AI. Your application is then labelled for manual review, so it isn’t overlooked.
Who sees it
The employer’s hiring team: recruiters and hiring managers for that job, and interviewers for the candidates they interview. Interviewers don’t see AI scores or the team’s notes. We and our service providers can access data only to run and secure the service.
How long it’s kept
The employer chooses how long to keep applications (commonly 6 to 36 months), after which they’re deleted. You can ask for deletion sooner.
Emails you’ll get
A confirmation when you apply, and emails the hiring team sends you about your application.
Your rights
You can ask to see, correct, export or delete your data, and to object to how it’s used. Contact the employer first; their details are on the careers page. If you can’t reach them, email privacy@talunly.com and we’ll pass your request on and help them respond. You can also complain to your local data protection authority.
For employers
This notice describes how Talunly works. You’re responsible for your own privacy notice, for any notices local law requires (for example the notice before an AI assessment that NYC Local Law 144 requires), and for your hiring decisions. See the Data Processing Addendum.